Corner Pocket Policies

External individuals and organizations seeking to book the Corner Pocket Game Room, Patio, or Side Pocket lounge will first complete our online reservation request. A member of our team will process your request and connect you with a University Events Representative who will finalize your reservation for the date you requested. The University Events representative will provide a contract and instructions for payment. Corner Pocket Reservations are not finalized until a contract has been signed with the Office of University Events. Before we can provide a final confirmation for your reservation, please visit this link below to learn more about the contracting process, insurance requirements, etc for booking the Corner Pocket and other Student Center spaces, or classrooms at George Mason University.The purchase of insurance is required for all external reservations.

https://events.gmu.edu/scheduling/external-clients/

Reservation Deposit: External individuals and organizations booking the Corner Pocket for an event are required to pay a non-refundable deposit. A reservation deposit in the amount 20% of the total rental invoice due with the contract. After your event, the final amount on your invoice is due per specifications outlined in your contract. If your event is booked within 30 days of the event date, the full room fee is due at the time of the contract. Any event canceled within 30 days of the event, is subject to paying the full room fee.

There are special fees for opening and closing the Corner Pocket facilities/venues beyond regular hours of operation. All early openings and late closings require special approval to ensure adequate staffing is available. Early Open and Late Close Fees are charged at a rate of one additional hour.

For example, if your event is taking place in the Side Pocket from 11am-1pm, you will be charged for a 3 hour reservation instead of 2. This fee is to cover the cost of staffing, as the Recreation Assistant on-duty will need to arrive 30 minutes before the event start time to set-up as well as stay 30 minutes after the event for clean up.

EXTERNAL CLIENTS AND ORGANIZATIONS

External users who cancel reservations in the Corner Pocket, Side Pocket, or Patio reservation should refer to their contract agreement.

Events reserved by internal organizations in the Corner Pocket, Side Pocket, or Patio must be cancelled at least one business day in advance of the event start time in order to avoid a fee. Events cancelled with less than one business days’ notice will incur a late cancellation fee of $75.

If the group is a “no show,” a fee of $100 for Corner Pocket space and $30 for Side Pocket/Patio space will be assessed.

Events clearly labeled as “Rain Location” in 25Live will not be charged any fees if the client ends up not needing the rain location site. This will not be considered a “no show.” If you reserve several spaces for your event and do not use any one of your assigned spaces, you will be charged a “no show” fee for each space not utilized during your event. Be sure to release any spaces you will not need at least one business day in advance of your event start time in order to avoid a fee.

FOR RESIDENt STUDENT ORGANIZATIONS (RSO's)

RSOs will receive email notification of a cancellation or “no show” infraction within three business days of the offense. Once notification has been sent, RSOs have three business days to remit payment for the fine (see below for payment instructions). If payment is not received within three business days of the email notification, the RSO in question will not be able to make any new reservations until payment has been received.

Payment can be made at the Corner Pocket front desk located in The Hub Mid-Level.

During your event in Side Pocket, a Corner Pocket Recreation Assistant will be staffed at our main desk to provide general support and assistance.

For safety and liability reasons and for care of our space, renters of the space will not be allowed to move furniture or gain access to our storage spaces. Please seek assistance from a Recreation Assistant.

We are excited you have chosen Corner Pocket to host your event. As a Mason student organization, department, or visitor renting the Corner Pocket Game Room, Side Pocket, or Patio spaces, please know it is important to please help us keep our space clean and equipment working in proper order. Fees may be incurred to an organization/department for excessive cleaning or damage to the space and equipment. Before your event ends please communicate with a Recreation Assistant or Supervisor on duty to avoid receiving any additional penalty fees. Failure to leave the Corner Pocket Game Room, Side Pocket Lounge, or Patio areas in a clean and orderly manner will result in a cleaning fine up to $250. Damages will be assessed and billed appropriately based on market rates

BROKEN EQUIPMENT FEES

Billards Cue – $35

Billiards Cue Tip – $5

Board / Card Game – $10

Cornhole Board – $100

Last Updated: October 2020