External Organizations

KIOSKS FOR EXTERNAL ORGANIZATIONS

If you are an external organization looking to promote your business or service to the Mason Community, reserve a kiosk with Student Centers! Renting kiosk helps organizations speak directly with diverse population of students, faculty, staff, and visitors.

RATES

For-Profit entities
  • Standard Kiosk – $30 per hour
  • Kiosk XL – $60 per hour

Non-Profit entities, SWaM Organizations, Patriot Perks Businesses and Mason Affiliates

  • Standard Kiosk – $15 per hour
  • Kiosk XL – $30 per hour

Credit card payments must be received one full business day prior to the start of the reservation time. Failure to pay within the above timeline will result in the release of the reservation without notice.

Check payments may be made on the reservation day, with prior approval from the Director of Student Centers or their designated representative. Payment must be received prior to reservation start time.

Submit a Kiosk Request

Accepted Payments

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EXTERNAL ORGANIZATION Kiosk Policies and Guidelines

RESERVATIONS

A standard kiosk reservation provides access to a 3′ x 9′ display area which includes one 3′ x 6′ table, 3′ x 3′ of additional space, and two chairs. 

External Organizations can double their space by reserving a Kiosk XL which provides access to either a 6′ x 18′ or 12′ x 12′ area. Kiosk XLs include one 3′ x 6′ table, and two chairs. 

Additional tables or chairs can be brought by the vendor or rented through Student Centers Event Services. 

All tables, chairs, or equipment must fit within the allotted 6′ x 18′ or 12′ x 12′ area. 

Kiosk XLs are available at the SUB I Kiosk Outdoor Quad, Southside Kiosk Outdoor, JC Kiosk Outdoor East Plaza, and JC Kiosk Outdoor Wilkins Plaza locations. 

External organizations intending to sell goods must complete a Vending Sales General Terms of Use Agreement and submit proof of insurance at least two business days in advance of their reservation date.  

External organizations intending to sell food must be on the Approved Caterer List. For more information on how to become an Approved Caterer click here.

External organizations may reserve multiple kiosks at once and for multiple dates at which the hourly rate will be charged per location. 

It is the responsibility of the external organization to coordinate parking arrangements for any vehicles with Parking Services. 

External organizations are responsible for coordinating unloading and loading of their supplies which follow campus vehicle regulations. Set-up and clean-up time must be included in the total reservation time. 

Student Centers is not able to assist any external organizations with resolving any tickets and fines incurred from parking on campus. 

External organizations must maintain a bond or insurance coverage sufficient to ensure repair of replacement for all George Mason University property, and the property of its employees, that may be lost or damaged as a result of the event. 

External organizations must recognize that they operate as an independent business entity and are NOT affiliated with George Mason University. 

George Mason University does not endorse external organization and assumes no responsibility for any goods or services purchased from the external organization. 

Availability of space is not guaranteed. Reservations are based on availability of unreserved space. Reservations must be made at least two business days in advance. 

ADDITIONAL INFORMATION

For-profit organizations, non-profit organizations, and SWaM (Small, Women and Minority-Owned) vendors must submit documentation that verifies their organization as an established company that is allowed to conduct business. For-profit companies may submit a copy of a valid  Business License, Vending License, or a Tax ID Certificate from the IRS as documentation. Non-profit companies may submit a copy of proof of registration with the IRS under 501.C3-8 or other documentation verifying the organization as a Special Interest Group or affiliated with an official fundraising activity will need to be submitted as documentation. Documentation must provide proof of raising funds if they are for another entity. SWaM vendors may submit proof of registration with the Department of Small Business and Supplier Diversity, and/or must be listed on the DSBSD SWaM vendor database. Registrations will not be processed if your name is either not on the current eVA SWaM vendor listing or the organization is unable to provide documentation of recent SWaM certification. Mason Affiliates may submit a copy of the organization's Vending License, Business License, or Tax ID Certificate as documentation. Student Centers must receive documentation from an external organization no later than two business days prior to that organization’s first requested reservation date. Student Centers will tentatively reserve and hold your kiosk space/time until two business days before your reservation without documentation. This is NOT a complete reservation. Student Centers will send you a full reservation confirmation after receiving proper documentation. If documentation is not received by the two-business day deadline, Student Centers will CANCEL your reservation. You can only pay for your reservation AFTER sending Student Centers acceptable documentation. External organizations may submit their proof along with the kiosk request using the Documents for Verification field supplied on the kiosk reservation form. 
NO REFUNDS can be provided for cancelled reservations under any circumstances. Organizations may request to cancel a reservation date no later than two business days prior to the reservation date. Upon cancellation, the external organizations may reschedule the cancelled date to another date in the same semester at no additional cost. Credit for the cancelled date will expire at the end of the semester. If an external organization cancels a reservation less than two business days before the reservation date, or fails to cancel a reservation that they are unable to attend, then fees are surrendered and no credit will be given towards a future reservation. If the organization wishes to schedule another date for the future, the new reservation date will cost the regular fee as detailed in the price above. “No shows” will result in a loss of reservation payment with no opportunities to reschedule. Multiple “no shows” could lose kiosk privileges altogether.
The external organization must indemnify, defend and hold harmless George Mason University from any liability, damage, expense, cause of action suits, claims, judgments, and costs of defense arising from injury to persons or personal property which arise out of any act, failure to act, or negligence of the organization, its agents, or employees. All personal property of the organization, its employee agents, licensees, servants, clients, members, guests, or trespassers, shall be at the sole risk of said parties. George Mason University shall not be liable to any such person or party for any damage or loss to personal property thereof.

NEED HELP WITH YOUR KIOSK?

If you arrive for your kiosk reservation and find that another organization, department, or individual is set up at your assigned kiosk, kindly call Student Centers at 703-993-2921 or visit us in the Johnson Center room 324 to resolve the issue.
Please do not set up at a different kiosk without speaking with us.