OUTDOOR FREESTANDING DISPLAYS
Registered Student Organizations and Mason Departments may reserve outdoor freestanding display zones located outside the Johnson Center, Student Union Building I (SUB I), and The Hub to promote their organization and services to the Mason Community.
For Assistance:
RESERVATIONS
⬥ Outdoor freestanding displays are only reservable by Mason Departments and Registered Student Organizations (RSOs).
⬥ Mason Departments and Registered Student Organizations (RSOs) are limited to one display per location with a maximum total of five outdoor freestanding display locations for no longer than 14 consecutive days.
⬥ Longer periods for posting must be approved by the Director of Student Centers or their designee.
⬥ Outdoor freestanding displays include but are not limited to: outdoor poster stands, sandwich boards, easels, staked advertising flags, and staked lawn signs.
⬥ All displays must include at least one of the following types of contact information: phone number, email, or website link (QR code or address) that provides information about the University Client.
⬥ Only one outdoor freestanding display can be placed in each designated location.
⬥ Organizations are responsible for removing signs within one business day following the end of the reservation. Abandoned signs may be discarded.
LOCATIONS
Johnson Center
SUB I
The Hub
OUTDOOR FREESTANDING DISPLAY GUIDELINES
⬥ Multiple no shows in a semester could lead to a loss of outdoor freestanding displays privileges for the current and following semester.
⬥ Student Centers cannot be held responsible for damages, lost, or stolen materials while posted on reserved displays or for materials not retrieved by organizations at their reservation end date/time.
⬥ Organizations should submit a completed reservation request on 25live at least 2 business days before the first desired reservation date.
⬥ Individual displays must fit entirely within a 3’x3’ area.
⬥ Display locations zones encompass designated mulched areas only and exclude all grass, tree rings, sidewalks, and other paths/surfaces. Caution must be taken when placing and removing displays so as not to damage landscaping.
⬥ Outdoor freestanding displays MUST be placed in the designated locations (see table above) and may not be moved.
⬥ Content on outdoor freestanding displays must comply with all Mason, Virginia, and local policies and laws.
⬥ Products and services may not conflict or compete with the University’s exclusive contracts which include but are not limited to:
Barnes and Noble
Sodexo Food Services
Coke Vending Company
Canteen Vending Company
Independent Food Contractors: included but not limited to Manhattan Pizza, Panera Bread, Panda Express, and Chipotle
UPS
Wells Fargo
⬥ Content on outdoor freestanding displays cannot include alcohol prices, promotion of drinking, pornography, discrimination, or potential dangers.