Banners
Banners are a great, compelling way for internal organizations to promote themselves to the Mason Community. Banners hang in the Student Centers buildings and allow students and other visitors in the buildings to learn about these organizations at a glance.
Reservation Privileges
Student organizations and Mason departments may reserve up to 28 days per banner per semester. Once a single banner has hung for a total of 28 days in a semester, it cannot be repeated and hung again. The organization may submit a different banner to hang for another 28 days if the limit has been reached.
Banner Locations & Dimensions
General Banner Terms & Conditions
- Mason departments and Recognized Student Organizations should submit a request at least five business days before the desired reservation date. Availability of space is not guaranteed. Reservations are based on availability of unreserved space.
- All banners are hung up and taken down on Sundays by Student Centers staff.
- Banners must be brought to the Student Center Administrative Office in Johnson Center 324 by 3pm the Friday before the reservation start date. Not adhering to these procedures may result in a delay in or cancellation of the banner posting.
- It is the responsibility of the organization or department to pick up its banner no later than 10 business days after you are notified that your banner is available for pick-up.
- Banners must be made of vinyl unless otherwise authorized by the Director of Student Centers or his/her designated representative.
- Approved banner dimensions vary depending upon location (see chart above). If an organization’s banner does not fit within the designated dimensions for the respective location, Student Centers cannot hang the banner and will return the banner to the sponsoring organization.
- The name of the sponsoring organization or department as well as contact information (website, phone number, etc.) must appear on the banner.
- Content on banners cannot include alcohol prices, promotion of drinking, pornography, discrimination, or potential dangers.
| Location | Orientation | Dimensions | Additional |
|---|---|---|---|
| Johnson Center Pole Banners | Vertical | Must be 30″ wide by 60″ tall | 2.5″ open seam on top and bottom or Grommets on all 4 corners |
| Johnson Center Rail Banners | Horizontal | Max 8’-15′ wide by 3’-3.5’ tall | Grommets at top every 2’ apart |
| SUB 1 Exterior and Hub Interior | Horizontal | Max 5.5’-8’ wide by 3-3.5’ tall | Grommets at top every 2’ apart |
| Hub Front Façade & Southside Rails | Horizontal | Max 8’-12’ wide by 3’-3.5’ tall | Grommets at top every 2’ apart |
Easels
Easels and free-standing advertising allow Mason organizations and departments to advertise their events or their organization as a whole within the Student Centers buildings. Organizations can decorate an easel how they want – either by placing a poster or flyer of their own or by drawing on the easel’s whiteboard surface, or they can even provide their own free-standing banner or other advertising materials!
Reservation Privileges
- All recognized Student Organizations or Mason Departments may reserve up to six easels or free-standing advertising locations for no more than 14 consecutive days at a time.
- White board easels are provided and set up by Student Centers staff. If you have a free-standing banner or other free-standing advertising materials you would like to use in place of the standard easel, you must still request the easel space. Please indicate in your reservation request that you are providing your own materials.
- If you do wish to provide your own free-standing advertising materials, you are responsible for placing your own materials in the designated locations. (see table below) If you have trouble locating the appropriate space, please call Student Centers at (703) 993-2921 prior to your reservation.
- Only ONE easel or free-standing advertising material can be placed in each designated location (see table below). A whiteboard easel and free-standing material cannot be reserved and placed in the same location at the same time.
Easel & Free-Standing Advertising Locations
| Facility | Easel Name | Location |
|---|---|---|
| Johnson Center | A | Atrium NW entrance – between Bookstore and Apple FCU Bank |
| Johnson Center | B | Atrium NE entrance – between Bookstore and Panera |
| Johnson Center | C | Atrium West entrance – next to elevators |
| Johnson Center | D | Atrium East entrance – next to elevators |
| Johnson Center | E | Atrium south stairs (to ground floor) |
| Johnson Center | F | Ground floor – next to stairs |
| Student Union 1 | A | 2nd floor – Patriot’s Lounge |
| Student Union 1 | B | 1st floor – food court |
| The Hub | C | Lower level |
| The Hub | A | Middle level – near Student Involvement |
| The Hub | B | Upper level – next to stairs |
General Easel & Free-Standing Advertising Terms and Conditions
- Student Centers cannot be held responsible for damaged, lost, or stolen materials while posted on reserved whiteboard easels. Student Centers also cannot be held responsible for damaged, lost, or stolen free-standing advertising materials provided by the sponsoring organizations before, during, or after their reservation period.
- Organizations should submit a completed Reservation Request to Student Centers at least 2 business daysbefore the first desired reservation date.
- Easels and free-standing advertising MUST be placed in the designated locations (see table above) and may not be moved.
- Content on easel and free-standing advertising materials must comply with all Mason, Virginia and local policies and laws. Click here to review these policies.
- Content on easels and free-standing advertising materials cannot include alcohol prices, promotion of drinking, pornography, discrimination, or potential dangers.
- Easel space, if not occupied within 1 hour of the reservation start time by a whiteboard easel or free-standing advertising material, may be reserved by another Mason organization through the normal reservation process.
- All free-standing advertising materials and contents of whiteboard easels (flyers, posters, etc) must be removed by the sponsoring organization no later than two hours after the reservation end time or they may be discarded. Student Centers cannot be held responsible for items not retrieved after a reservation ends.