Easels

REserve AN EASEL

Easels and free-standing advertising allow Mason organizations and departments to advertise their events or their organization as a whole within the Student Centers buildings(Johnson Center, Student Union Building I, or The Hub). Organizations can decorate an easel how they want – either by placing a poster or flyer of their own or by drawing on the easel’s whiteboard surface, or they can even provide their own free-standing banner or other advertising materials!

RESERVATIONS

Easels are only reservable by Mason Departments and Registered Student Organizations (RSOs).

Mason Departments and Registered Student Organizations (RSOs) may reserve up to 6 easels or free-standing advertising locations for no longer than 14 consecutive days.

Longer periods for posting must be approved by the Director of Student Centers or their designee.

White board easels are provided and set-up by Student Centers staff.

Free-standing advertising banner space must be reserved. Please indicate in the request that you are providing your own materials.

Only 1 easel or free-standing advertising material can be placed in each designated location.

Easels outside of these 10 locations must be booked for a fee through Event Services on the Student Centers website.

QUESTIONS

If you are having trouble locating the appropriate space or have a question regarding your easel set-up contact Student Centers at 703-993-2921.

LOCATIONS

JOHNSON CENTER

A

First Floor Northwest entrance (ATM)

B

First Floor Northeast entrance (Panera)

C

First Floor West entrance
next to elevators (Chipotle)

D

First Floor East entrance
next to elevators (Patriot Tech)

E

First Floor South stairs (to ground floor)

F

Ground floor at the bottom of the stairs

Student union building (sub i)

G

2nd Floor Patriot’s Lounge

H

1st Floor food court (wall near Chick-Fil-A)

The HUB

I

Middle level near Student Involvement (next to stairs and vending machines)

J

Upper level next to stairs

K

Lower Level

General Easel & Free-Standing Advertising Terms and Conditions

Multiple no shows in a semester could lead to a loss of easel privileges for the current and following semester.

Student Centers cannot be held responsible for damaged, lost, or stolen materials while posted on reserved whiteboard easels. Student Centers also cannot be held responsible for damaged, lost, or stolen free-standing advertising materials provided by the sponsoring organizations before, during, or after their reservation period.

Organizations should submit a completed Reservation Request on 25live at least 3 business days before the first desired reservation date.

Easels or freestanding advertisements should not exceed 3 square feet.

Items secured to white-board easels must be secured only using low-adhesive painters’ tape. Failure to use proper fastening techniques could damage the easel and therefore result in a repair fee.

Easels and free-standing advertising MUST be placed in the designated locations (see table above) and may not be moved.

Content on easel and free-standing advertising materials must comply with all Mason, Virginia and local policies and laws.

Products and services may not conflict or compete with the University’s exclusive contracts which include but not limited to: Barnes and Noble, Sodexo Food Services, Coke Vending Company, Creda Vending Company, Wells Fargo

Content on easels and free-standing advertising materials cannot include alcohol prices, promotion of drinking, pornography, discrimination, or potential dangers.

Easel space, if not occupied within 1 hour of the reservation start time by a whiteboard easel or free-standing advertising material, may be reserved by another Mason organization through the normal reservation process.

All free-standing advertising materials and contents of whiteboard easels (flyers, posters, etc) must be removed by the sponsoring organization no later than two hours after the reservation end time or they may be discarded. Student Centers cannot be held responsible for items not retrieved after a reservation ends.

Only blue painters tape or dry erase markers may be used. Not complying with these guidelines may result in a fine.

Easel requests guarantee use of one white board easel per location. Organizations may provide their own freestanding advertisement (pull-up banner, sandwich board, or tripod). However, they must designate that they will be use such item in their 25live reservation and follow all of the stated indoor easel procedures and guidelines. All organization provided freestanding advertisement must fit within a 3×3 foot square.