Position Description

TITLE: Office Assistant

SUPERVISOR: Associate Director of Training and Programs

STARTING RATE: $8.00 hr

POSITION SUMMARY: The Office Assistant is primarily responsible for assisting with the operation of the administrative office by answering all telephone lines, filing, assisting with processing table/kiosk reservations, locker rentals, and advertising reservations. Responsible for running errands and providing administrative support to all staff.

RESPONSIBILITIES:

1. Answer all in-coming phone calls; transfer calls; take messages.

2. File all invoices and other necessary paperwork.

3. Promptly greet and assist office visitors when administrative assistance is unavailable.

4. Assist in scheduling tables/kiosks for organizational and outside vendor purposes.

5. Assist in renting university student lockers when required.

6. Assist in reserving advertising space to include, but not limited to banners and table tents.

7. Use radio to dispatch emergency requests or immediate concerns to Operations Staff.

8. Assist with projects and other tasks as assigned.

9. Assist in the overall operation of the department.

10. Represent the department professionally at all times.

11. Attend staff meetings; dress in appropriate attire when on duty; wear nametags and uniforms when required.

12. Complete other tasks as assigned.

QUALIFICATIONS:

1. Ability to work independently and take initiative.

2. Ability to use wordperfect or microsoft word applications preferred.

3. Ability to demonstrate a positive and professional image.

4. Ability to work with people of diverse backgrounds.

5. Maintain cumulative GPA of 2.0.