Services
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Events

Planning:

GENERAL GUIDELINES FOR SPACE USE

Please click here to download information regarding reserving meeting space in the Johnson Center, Student Union I and Student Union II. Reading this document will help you in requesting, confirming, and using space in the facilities. For more specific guidelines for scheduling and using the JC Bistro click here.

RESERVING THE CHOSEN LOCATION

The Events Management Office located in Student Union II reserves the space for all three facilities. Complete a Use of University Property form and mail to MSN 3G3 or fax to 993-2112.

SUPPORT SERVICES AVAILABLE IN ROOMS

All facilities have easels, television/VCR/DVD setups, overhead projectors, and LCD projectors. Clients must provide their own laptops. Please contact Events Production at 993-3773 for more complicated sound and audiovisual needs or visit their website by clicking here.

ASSISTANCE DURING YOUR PROGRAM

If further assistance is needed on the day of your event or during your program, contact the information desk in the facility. The information desk staff will contact the Student Centers Staff for you.

INFORMATION KIOSKS &TABLES/ BANNER RESERVATIONS

Contact the Student Centers to obtain reservation information kiosks, tables, plasma screen ads, table tents, easels and banners.

BUILDING LAYOUT

To assist your event attendees with navigating the Johnson Center, please download the necessary building layouts.

Layout of ground and first floors

Layout of second and third floors

EARLY OPENING & LATE CLOSING FEES

All early openings and late closings require special approval. There are no early opening and late closing fees for Mason organizations. There are special fees for opening and closing the facilities beyond regular hours of operation for Non-Mason organizations. These Non-Mason organizations will be charged $150 for the 1st hour and $30 for each additional half hour or increment thereof for any scheduled early opening and late closing.

CANCELLATION, NO SHOW, SETUP CHANGE & DAMAGE FEES

Events not cancelled within 3 days of the event will incur a late cancellation fee of $75 for each large meeting space and $25 for each small meeting space.

If the group is a "no show" a fee of $100 for each large meeting space and $50 for each small meeting space will be incurred.

If the group request a major setup change (from what was originally requested) after the room is setup, it will incur a setup change fee of $100 for each large meeting space and $50 for each small meeting space.

Any damages to the space or excessive cleaning required will incur to the group a damage and/or cleanup fee. Groups should be reminded to leave the space as they found it.

ROOM SETUPS

Johnson Center & The HUB
SUB I (Coming soon)

* Room rental prices are not appplicable to Mason organizations.

JOHNSON CENTER ROOM CAPACITIES AND FEES
Room Diagram	Square Feet	Approx. Dimen.	Theater	Conference	Rounds	Class Room	Reception	Open	Price $
Dewberry Hall (North Half)	4770	53x90	350		152	120		450	1201
Dewberry Hall (South Half)	4860	54x90	350		152	120		450	1201
Dewberry Hall	10192	107x90	876		400	240		900	2373
Dewberry Hall Lobby	1288	46x28							316
Prefunction Hallway	1748	92x19							316
Meeting Room A	945	38x23	65	36		50	65	65	200
Meeting Room B	814	32x23	55	30		30	55	55	200
Meeting Room C	923	37x23	65	36		50	65	65	200
Meeting Room D	902	36x23	55	30		30	55	55	200
Meeting Room E	935	39x23	65	36		50	65	65	200
Meeting Room F	958	40x23	65	36		50	65	65	200
Meeting Room G	969	41x23	65	36		50	65	65	200
Gold Room	862	36x23	55	30	32	30	55	55	200
Bistro	5525	65x85	175					300	750
Cinema	3575	65x55	294						1265
Dance Studio	2200	40x55						40	633
North Plaza	21000	54x384						1000	1581
South Plaza	10740	60x179						200	949
Meeting Room 243	168	14x12		10					100
Meeting Room 244	168	13x12		10					100
Atrium	2744	98x28	322		210			325	3163
News Center	1156	34x24						100	145

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THE HUB (SUB II) ROOM CAPACITIES AND FEES
Room Diagram	Square Feet	Approx. Dimen.	Theater	Conference	Rounds	Class Room	Reception	Open	Price $
VIP I	380	21x18		10					173
VIP II	380	21x18		25					173
VIP III	368	18x15		14					145
Room 1	534	25x22	40	20	32	18	40	40	159
Room 2	472	25x22	40	20	32	18	40	40	159
Rooms 1-2	1006	50x22	80	40	64	48	80	80	316
Room 3	586	22x27	40	20	32	18	40	40	159
Room 4	475	22x27	40	20	32	18	40	40	159
Room 5	600	22x27	40	20	32	18	50	40	159
Rooms 3-4	1061	44x27	80	36	64	40	80	80	316
Rooms 4-5	1075	44x27	80	36	64	48	80	80	316
Rooms 3- 5	1661	66x27	120	50	96	60	120	120	475
Front Ballroom	3422	54x47	250		112	90		275	791
Middle Ballroom	1702	54x29	130		56	54		120	399
Back Ballroom	1508	54x26	116		56	48		120	399
Front & Middle Ballroom	5124	54x76	380		168	144		400	1190
Middle & Back Ballroom	3210	54x55	300	80	160	132	300		791
Ballroom	6632	54x102	630		256	216	650	750	1581
Ballroom Lobby	810	27x30							159

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STUDENT UNION I ROOM CAPACITIES AND FEES
Room Diagram	Square Feet	Approx. Dimen.	Theater	Conference	Rounds	Class Room	Reception	Open	Price $
Room 3A	525	24x21	40	20		20	40	40	159
Room 3B	1033	24x43	90	40		40	80	80	159
Patriots Lounge	2176	68x32					54		475
East Lounge	396	12x33							145
West Lounge	918	27x34							98
Quad	24000	102x234						700	1581

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Events Contact Info

CATERING
Johnson Center, Room G18 (Phone) 993-3302
(Fax) 993-3327

EVENTS MANAGEMENT
Science and Tech II,
Room 160 (Phone) 993-2853
(Fax) 993-2112

EVENTS PRODUCTION
Johnson Center, Room G45
(Phone) 993-3773
(Fax) 993-2854

STUDENT CENTERS
Johnson Center, Room 324
(Phone) 993-2921
(Fax) 993-2919

PARKING SERVICES
Parking Services Building
(next to Sandy Creek
Parking Deck)
(Phone) 993-2710

UNIVERSITY POLICE
Police Station
(Phone) 993-2810

VIDEO TELECONFERENCING
10716 Kelley Drive
Fairfax, VA (Phone) 993-3100
(Fax) 993-3115

Student Centers

George Mason University

Services -- Events

Planning:

Services
--
Events